Job Group- L

Terms of Service: – Contract- 5 years

 Duties and Responsibilities

•             Managing office;

•             Operating office equipment;

•             Maintaining office diary, appointments and travel itineraries;

•             Coordinating schedules of meetings;

•             Ensuring security of office records, equipment and documents including classified materials;

•             Establishing and monitoring procedures for record keeping of correspondence and file movements;

•             Preparing responses to simple routine correspondence;

•             Managing office protocol and etiquette;

•             Supervising office cleanliness; managing petty cash;

•             Ensuring security, integrity and confidentiality of data; and

•             Undertaking any other office administrative services duties that may be assigned 

Job Qualifications

•             Served in the grade of Office Administrator I or equivalent position for a minimum period of three (3) years;

•             Bachelor’s Degree in Secretarial Studies or Business and Office Management from a recognized institution; OR Bachelor’s Degree in social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

•             Certificate in Secretarial Management Course lasting not less than four (4) weeks from Kenya School of Government or any other recognized institution;

•             Certificate in Computer Application from a recognized institution; and

•             Shown merit and ability as reflected in work performance and results.

NOTE:

1.            Additional information and proper job descriptions on the advertised positions are available on the website at www.homabay.go.ke

2.            Canvassing in any form will lead to automatic disqualification

3.            Applicants from Homa Bay County are required to indicate their constituency and ward of residence

4.            Shortlisted candidates for all the positions advertised will be required to provide copies of relevant documents from the under listed authorities.

•       Kenya Revenue Authority.
•       Ethics and Anti-Corruption Commission
•       Higher Education Loans Board
•       Directorate of Criminal Investigations (DCI)

HOW TO APPLY

Applicants should submit their application letters together with curriculum vitae, academic and professional certificates and testimonials, as well as national identity card or passport and any other relevant documents either electronically through the County website: https://www.homabay.go.ke/career/ or physically delivered to the Homa Bay County Public Service Board Offices in Homa Bay Town through hand delivery or through Post Office using the address below. Applicants should clearly indicate the position(s) applied for on top of the envelope addressed to:

The Office of the Chief Executive Officer

Homa Bay County Public Service Board,

P. O. Box 95 – 40300,

HOMA-BAY.

Homa Bay County is an equal opportunity employer and women, youth, and people living with disability are encouraged to apply. Applications should be received on or before Monday 20th March,2023 at 5:00 P.M. Only shortlisted candidates will be contacted.